Background: 

The Secretariat Officer supports and facilitates the effective operation of the secretariat section, especially the provision of efficient and effective secretariat support to all assigned committees. S/he is responsible for managing procedures associated with writing and editing minutes and preparing meeting papers and actively supporting committee chairs in managing University business. S/he assists the Governance Manager – Senate with the daily operations of the Department, including document management. S/he will be servicing committees on rotational basis in consultation with the Senior Manager Secretariat.  

Person Specification: 

Essential:

• A Bachelors Degree in Management, Public Administration, English or any other related field from a recognised university with at least 2-years’ experience in committee management, and experience related to minute taking, reviewing and vetting documents, writing and editing.
• Demonstrable experience of successfully supporting the work of committees.
• Experience of working in a dynamic and changing workplace environment.

Desirable:

• Higher qualification in Public Administration, English or any other related field from a recognised university with more than 3 years of experience related to minute taking, reviewing and vetting documents, writing and editing.

Salary: FJD30,720 gross per annum plus 10% superannuation

To explore the post further or for any queries you may contact:

Application Details

All applications are to include:
 
• A letter of application addressing each of the criterion listed under the Person Specification more specifically the Essential and Desirable criteria. This application letter will form the main basis for shortlisting. Failure to provide the application letter will result in your application not being considered. 

• A detailed CV with three referees full contact details (telephone numbers and email addresses). Candidate should state their relationship with each referee (e.g. line manager, former postgraduate supervisor). 

• Copies of academic transcripts and certificates that are of relevance to the qualification requirements of the advertised position.

All applications must be submitted online using the University’s online job applications system which can be accessed at this address: https://careers.fnu.ac.fj .

Applications sent via email or manually for all positions will not be accepted.

Should you have any queries on the advertised opportunity or face difficulty in submitting the application online, please email the following:

1. HR Partner (email ID stated in the advertisement): For any queries regarding the advertised position.
2. hrat@fnu.ac.fj : For any assistance with the online application or technical issues.
3. vacancy2@fnu.ac.fj : For other queries regarding the advertised position, expression of interest or FNU careers.

Please note that only shortlisted candidates will be contacted. If you have not been contacted by Fiji National University, then your application has not been successful.

FNU is an equal opportunity employer. Preference is given to applicants holding Fiji citizenship. International applicants may be considered.