Details

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Ref NumberAD 146/19
Position TitleHR Helpdesk Administrator
Closing Date13-Dec-2019
Location
College/DivisionDepartmentLocationNum
Division of Human ResourcesDepartment of AdministrationNasinu - Valelevu x 1
Background The HR helpdesk administrator is at the frontline of HR interface with its clients. HR relies on this position holder to project a professional and people friendly image of HR Division during interactions with clients. 
 
Key Responsibilities:
• Performs receptionist functions such as answering all incoming calls and handle caller’s inquiries whenever possible; re-direct calls as appropriate and take adequate messages when required; professionally greet, assist and/or direct students, visitors and the general public.
• Provide information to callers
• Greet persons entering organization office
• Direct persons to correct destination
• Deal with queries from the public and customers
• Ensures knowledge of staff movements in and out of organization
• Provide general administrative and clerical support
• Prepare letters and documents
• Receive and sort mail and deliveries
• Schedule appointments
• Maintain appointment diary either manually or electronically
• Organize meetings
• Tidy and maintain the reception area 
• Provide office support services in order to ensure efficiency and effectiveness within the Office
• Direct the students and staff and the general public to the appropriate staff member
• Dispatching of documents
• Open and date stamp all general correspondence
• Maintain the general filing system and file all correspondence
• Assist in the planning and preparation of meetings, conferences and conference telephone calls
• Maintain an adequate inventory of office supplies
• Respond to public inquiries
• Issuing and maintaining Uniform records
• Stock take for Uniforms
• Placing Uniform Orders
• Provide secretarial support to staff 
• Perform clerical duties in order to maintain office administration such as develop and maintain a current and accurate filing system; monitor the use of supplies and equipment; coordinate the repair and maintenance of office equipment
• Support staff by providing administrative services 
• Perform other related duties as required

 
Person Specification:

Essential:
• Bachelor Degree in relevant field with at least 3 years of relevant work experience.
• Possess an excellent problem solving, presentation, organizational and analytical skills; communication, interpersonal and customer service skills; and possess a professional and proactive attitude.
• Must have excellent Microsoft word, power point skills and Microsoft Skills.

Desirable: 
• Previous or current work experience in a tertiary education institution.
• Customer service training certification.
• Experience in working in an organisation with multi-site operations.

Salary Base Salary FJD $17,922.00 plus 10% superannuation

Job Description Click here to download
Statement of Claim Guide Click here to download

Application Details

All applications are to include:
 • A covering letter of application addressing each of the criterion of the person specifications above, evidencing how your qualifications and experience meet the criteria. Guide on how to address your claims against the selection criteria can be downloaded from the link below.

Click here to Download

This covering letter will form the main basis for shortlisting. Failure to provide this covering letter will result in your application not being considered.

• A detailed CV and certified copies of all academic transcripts, three referees, with full contact details, including telephone numbers and e-mail addresses. Candidate should state their relationship with each referee (e.g., line manager, former postgraduate supervisor)

All applications must be submitted online using the University’s online job applications system which can be accessed at this address: https://careers.fnu.ac.fj/  . Applications sent via email or manually for all established (salaried) positions will not be accepted.

Should you have any queries or face difficulty submitting your application online , please email on: vacancy@fnu.ac.fj

Please note that only shortlisted candidates will be contacted. If you have not been contacted by Fiji National University, then your application has not been successful.

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HR Admin