Details

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Ref NumberAD 116/19
Position TitleExecutive Officer
Closing Date16-Aug-2019
Location
College/DivisionDepartmentLocationNum
Division of FinanceDepartment of AdministrationNasinu - Valelevu x 1
Background
The purpose of this position is to operate as part of a team of support and administrative colleagues in order to provide executive assistance and administrative support to the efficient running of the Office of the Director Finance. 
The position of Executive Officer is one of high responsibility, demanding a high degree of professional expertise and integrity. The role provides critical support to the Office of Director Finance and will be responsible for the efficient functioning of the Director’s Office.

 
•  Act as a spokesperson & ambassador for the Division on behalf of the Director Finance.
•  Overseeing the Department budget, equipment procurement, strategic planning, Annual Plan, Finance KPI and SP reporting. 
•  Coordinate and manage all aspects of Secretariat (e.g. Meetings management, Agendas & Minutes, etc.) for the Director and his/her office
•  Report writing and preparations of presentations, 
•  Coordinates the preparation of all Reports for the Director 
•  Provide assistance to the Director in the development of organizational objectives, mission, goals, plans, budgets & projects
•  Liaise with relevant individuals, external organizations etc. to arrange meetings prepare agendas and draft minutes
•  Establish and maintain the necessary relationships/contacts with essential stakeholders 
•  Maintaining databases on leave and supporting the Director,
•  Administrative work, human resources matters, research and conference presentation proposals, and management. 

 
Person Specification 
Essential 
•  Bachelor’s Degree in Commerce. 
•  A minimum of 2 years of relevant work experience. 

Desirable
•  Strong communication skills, handling of data and creating of reports. 
•  Must be self-driven, result oriented and able to set and meet deadlines

Salary Base salary of $28,684.00 plus 10% superannuation.

Job Description Click here to download
Statement of Claim Guide Click here to download

Application Details

All applications are to include:
 • A covering letter of application addressing each of the criterion of the person specifications above, evidencing how your qualifications and experience meet the criteria. Guide on how to address your claims against the selection criteria can be downloaded from the link below.

Click here to Download

This covering letter will form the main basis for shortlisting. Failure to provide this covering letter will result in your application not being considered.

• A detailed CV and certified copies of all academic transcripts, three referees, with full contact details, including telephone numbers and e-mail addresses. Candidate should state their relationship with each referee (e.g., line manager, former postgraduate supervisor)

All applications must be submitted online using the University’s online job applications system which can be accessed at this address: https://careers.fnu.ac.fj/  . Applications sent via email or manually for all established (salaried) positions will not be accepted.

Should you have any queries or face difficulty submitting your application online , please email on: vacancy@fnu.ac.fj

Please note that only shortlisted candidates will be contacted. If you have not been contacted by Fiji National University, then your application has not been successful.

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